OpenSlot · Guides

How to send your availability from Outlook (without retyping it)

"Can you send me a few times that work?" is one of the most common requests in business email, and Outlook has never had a clean answer for it. The calendar knows exactly when you are free; getting that knowledge into an email has always meant retyping it.

The manual way

Open your calendar in week view, scan each day for gaps, and type them out one by one — converting to the recipient's timezone in your head if they are elsewhere. For one meeting this takes two or three minutes. For anyone who schedules all day (recruiters, assistants, agencies), it adds up to hours per week, and timezone mistakes are common.

The scheduling-link way

Booking-link tools flip the interaction: instead of sending times, you send a page where the other person picks one. That works for inbound scheduling, but many people find receiving a booking link impersonal, and it doesn't work when etiquette calls for offering times in the email itself — client communication, candidate outreach, or anything upward in a hierarchy.

The paste-ready-list way

OpenSlot reads your Outlook free/busy directly and produces the list you would have typed, in seconds:

All times in US/Eastern
• Today 07/08
  03:30 PM - 04:00 PM
  05:00 PM - 05:30 PM
• Thursday 07/09
  09:30 AM - 10:30 AM
  12:00 PM - 01:00 PM
  02:30 PM - 03:00 PM

Pick a timezone and a window (up to 60 days), click once, copy, paste. It also merges multiple calendars, so "times that work for both of us" is the same one click. Inside Outlook itself, the OpenSlot add-in inserts the list at your cursor while you compose.